Vendor Coordination
Vendor Management and Coordination Value Proposition:
Dedicated agents on the ground in China ensure that the clients’ requirements for price, quality and lead-time are realized.
“Educate rather than dictate” – PassageMaker works directly with the Chinese suppliers to explain our client’s requirements and expectations on a daily basis.
PassageMaker’s Vendor Coordination provides:
- Initial meeting with suppliers to ensure PO requirements are understood in full
- Project management reporting structure and scheduling in English
- Coordination of samples (both pre-production and production reference samples)
- PO Management: Review of Key Documents (Invoices, PO, Service Agreements) and On-going coordination between supplier and client to ensure delivery of desired products, units ordered, lead times, packing methods, etc
- Quality Review:
- Review and adjustment of factory’s internal quality control system as allowed
- On-going collection and forwarding of the factory’s internal quality control data generated during the production of the client’s PO
- Organizing independent lab testing
- Arranging 3rd Party Quality Inspections on site at supplier’s production facility.
- Liaison with secondary vendors related to the PO such as client appointed raw material providers, printers & packaging providers.
- Consultation and coordination of Export Licensing and China Customs Clearance.
- Logistics Support in the form of Documentation Review and coordination of shippers, and brokers in China and in the client’s home market.
- Analysis and Advise on applicable VAT rates and potential rebate process.
- PassageMaker is available to disperse funds to Chinese suppliers in local currency as part of its Vendor Coordination duties.
- PassageMaker’s Assembly / Inspection Center maybe utilized if an independent party is needed to inspect/sort/assembly or package client’s goods. If needed, this service is subject to a per unit rate and falls under a separate service agreement covering the inspection and assembly instructions.
Account Manager and Support Staff:
A bi-lingual project manager with related sourcing experience will be made available up to and agreed amount of hours per week. This project manager will be supervised by bi-lingual Account Manager who will facilitate weekly reporting to client. The project team will be supported by in-house specialist (logistics, china tax, finance, quality directors and engineering for example). Please visit our management page for bios of project managers, senior managers and specialists.
I was fed up with middlemen & poorly run factories distorting pricing, failing to control quality and allowing intellectual property (IP) to be knocked off, so I decided to do something about it. 
